See every candidate's journey at a glance
Know exactly where every candidate stands, what's next, and where things slow down. One view, always current — so your team spends time talking to candidates instead of chasing updates.
Built for in-house recruitment teams at 30–500 person companies
Your candidates
deserve a real answer.
Your team deserves time.
PolpoHire screens, ranks, and explains every application — so your recruiters spend their time on conversations that matter, not CVs that don't.
€10 card verification · No commitment · Cancel anytime
100%
of applicants receive professional feedback
selected or not
<2h
from application to ranked shortlist
without recruiter involvement
0
black-box decisions — every score is explained
per applicant, per requirement
€279
vs. €5–15k/month for embedded RPO
and your data stays yours
Your next great hire
is already in the pile.
Don't make them wait.
Start with your try-out journey. One recruiter seat, real candidates, real screening. You'll know within 2 weeks whether it works for you.
Every applicant gets a real response
Automated, evidence-based feedback for every candidate — what matched, what didn't, how to improve. Not a template. A real explanation. It costs your team nothing and builds a reputation worth having.
Your AI model. Your scoring logic.
Connect OpenAI, Anthropic, Gemini, or your own endpoint. Your evaluation criteria run on your chosen model — not ours. No black box. No vendor lock-in on the intelligence layer.
Pipeline insight that stays with you
Know which stages are too slow, which channels bring your best hires, and where candidates drop off. This knowledge is yours permanently — it doesn't leave with the recruiter when the contract ends.
We don't replace your judgment — we make sure you never have to waste it. By the time you sit down to decide, the noise is already gone and only the candidates who matter are in front of you.
PolpoHire — Talent Intelligence Platform
Candidate Experience
The rejection that
builds your
employer brand
80% of applicants never hear back after applying. PolpoHire sends every candidate a structured, professional explanation — automatically. Turn a rejection into a moment of respect.
“We don't replace your judgment — we make sure you never have to waste it.”
PolpoHire — Talent Intelligence Platform100%of candidates
receive feedback
receive feedback
0hrecruiter time
spent writing it
spent writing it
A
Ada van der Berg
Senior Product Designer · Applied 2h ago
Requirement match
UX Research
88%
Figma / Systems
74%
B2B SaaS exp.
45%
Leadership
22%
Feedback to candidate
Your portfolio shows strong visual craft and a genuine user-centred approach. For this role we needed significant B2B SaaS product experience and evidence of leading design systems at scale — areas where your background is still developing. We'd encourage you to apply again as your practice matures.
✉ Sent automatically · GDPR compliant · No recruiter time used
Anthropic Claude
OpenAI GPT-4o
Google Gemini
Azure OpenAI
or
Custom endpoint — your own infrastructure
Bring Your Own AI
Your model.
Your criteria.
Your control.
Every other ATS locks you into their scoring model. PolpoHire lets you connect any major LLM provider — or your own endpoint. Your evaluation logic runs on the model you trust, not the one we profit from.
Useful for finance, healthcare, and enterprise teams with AI procurement requirements — and for any team that doesn't want a black box making hiring decisions.
See it in action
The platform, up close
Real product screenshots. Click any image to explore full-size.
Understand what's working — and what isn't
See where candidates drop off, which stages take too long, and which channels bring your best hires. Make improvements you can actually measure, not just feel.
One workspace for the whole hiring team
Recruiters, hiring managers, and interviewers collaborate in one place. Review profiles, leave structured feedback, and move candidates forward — no more email chains or lost notes.
Full audit trail, zero guesswork
Every action is logged — who did what, when, and why. When someone asks a compliance question, you answer it in seconds, not hours.
GDPR handled, not dreaded
Access, erasure, portability, objection — manage every data subject request from one dashboard with clear statuses, deadlines, and exportable evidence. Compliance that doesn't slow you down.
Give every candidate a respectful experience
Even applicants who aren't selected receive clear, professional feedback — what matched, what didn't, and how to improve. It costs your team nothing and turns a rejection into a moment of respect.
Pipeline Analytics
The knowledge that stays
when the agency leaves
Embedded recruiters take their process knowledge with them. PolpoHire's pipeline analytics are permanently yours — which stages are slow, which channels work, where candidates drop off.
Hiring funnel — Senior Engineer (Amsterdam)
Last 30 days
Applied
247
AI shortlist
134
Reviewed
55
Phone screen
28⚠ 8.2 days avg
Offer
2
Bottleneck detected
8.2d
Average time at phone screen stage — 4× above target. Compressing to 2 days historically doubles conversion.
Best channel this quarter
#1
LinkedIn organic brings 62% of successful hires at 28% of sourcing cost vs. paid job boards.
GDPR & Compliance
Audit-ready.
Always.
When a third-party recruiter embeds into your team, your GDPR exposure increases. PolpoHire is the opposite — compliance is the infrastructure, not an add-on.
✓
Immutable audit log
Every action logged — who, what, when. Searchable by actor, entity, and timeframe.
✓
Data subject request centre
Access, erasure, portability, objection — one dashboard with deadlines and exportable evidence.
✓
Automated retention & purge
Configurable retention policies. Data is anonymised or deleted on schedule without manual steps.
✓
AI blocking on GDPR flags
When a candidate objects to profiling, AI processing and automation halt automatically.
How it works
You make the decisions.
We handle the rest.
PolpoHire takes the operational weight off your shoulders — the screening, the scheduling, the follow-up, the feedback. What remains is the work that matters most: understanding what your team needs and finding the right person.
Your team reviews a curated shortlist. The platform handles everything around it. Fewer hours per hire, better outcomes, and a candidate experience you can be proud of.
Read the full story01
Applications come in
Candidates apply through your branded career page or job boards.
02
AI screens and ranks
Every application is evaluated against your role requirements — instantly.
03
Your team reviews the shortlist
You see the top candidates with clear explanations of why they match.
04
Candidates get a real response
Everyone receives professional feedback — selected or not.
Your next great hire is waiting. Don't let process get in the way.
See how it feels when your hiring process works for everyone — your team and your candidates.