Built for agencies, solo recruiters, and teams to 200
A usable, scalable, no-nonsense system for running your whole recruiting desk.
Reforge, our own agency, runs on it every day.
€10 card verification · No commitment · Cancel anytime
Reforge
our own agency runs on it, every day
€29
per user, transparent pricing
BYO AI
your model, your scoring logic
Yours
your pipeline data stays yours
The whole desk
Sourcing, pipeline, clients, scheduling, invoicing, and feedback usually live in six places, held together by a spreadsheet. PolpoHire runs the whole desk on one screen, so the work between the steps stops falling through the cracks.
See how it fits togetherYour stack today
Why teams switch
The best system is the one your team opens without being told to. PolpoHire is fast, clear, and built by people who run a full desk on it every day.
Feedback
Automated, evidence-based feedback for every candidate: what matched, what did not, how to improve. Not a template. A real explanation that costs your team nothing and builds a reputation worth having.
Bring your own AI
Connect Anthropic, OpenAI, Google, xAI, or your own endpoint. Your evaluation criteria run on the model you chose, not ours. No black box. No vendor lock-in on the intelligence layer.
Analytics
Which stages are too slow, which channels bring your best hires, where candidates drop off. This knowledge is yours permanently. It does not leave when the recruiter's contract ends.
Candidate experience
Most applicants never hear back after applying. PolpoHire gives every candidate a clear, human answer, automatically, so a rejection becomes a moment of respect.
Ada van der Berg
Senior Product Designer · Applied 2h ago
Requirement match
Your portfolio shows strong visual craft and a genuine user-centred approach. For this role we needed significant B2B SaaS product experience and evidence of leading design systems at scale, areas where your background is still developing.
Bring your own AI
Every other ATS locks you into their scoring model. Connect any major provider, or your own endpoint. No black box.
The whole desk, module by module
Candidates
Every candidate you have ever sourced in one searchable database. Filter by skill, field, or availability, and match anyone against a live vacancy in a click.
Search the databasePipeline
Every role, every candidate, every stage on one board that updates the moment you touch it. No refresh, no waiting on the server.
Explore the pipelineClients
Your whole client book in one view: industry, tier, region, open roles, and placements. Know who matters and where the work is, without digging through a CRM built for something else.
See the client bookRevenue
Revenue, gross profit, and cashflow on one dashboard. Perm fees, contract GP, and what is still outstanding, so you always know exactly where the desk stands.
See the numbersAnalytics
Which stages drag, which channels bring your best hires, where candidates drop off. It stays yours when the contract ends, not with the recruiter who leaves.
See the analyticsForecast
A full-year forecast built from your live pipeline and contract book. Your committed revenue, your runway, and who carries it, months ahead.
See the forecastCompliance
Wet-DBA risk, chain-of-contracts, guarantee periods, and data quality, flagged the moment something needs attention. Built into the desk, not bolted on after.
See the compliance signalsThe Staffing Society
Post the roles you cannot fill, or pick up roles that fit your desk. Every match is scored both ways: an agency's track record on one side, a client's trust score on the other. Built into PolpoHire and included in every plan.
Coming soon, rolling out to every plan
Roles posted
Agencies
Why it's different
Most tools cover one slice and leave the rest to spreadsheets. PolpoHire runs the whole desk and ties it together from your placements, with no double entry.
ATS
Jobs, pipelines, a candidate database with boolean CV search and fit scores, and a board you drag.
Agency RevOps
Gross profit, margin, targets, and commission, calculated from your placements. No spreadsheet on the side.
NL compliance
Contractor compliance, guarantee periods, and data quality, flagged where the risk sits.
One data model
A placement updates revenue, forecast, and compliance at once, because it is one system, not five tabs.
ATS, agency revenue operations, and Dutch contractor compliance in one system. None of the established platforms does this combination natively.
Pricing
Start with the ATS and CRM, then switch on modules as you need them. Priced per user, per month, and the price is right here on the page. No quote, no demo.
See for yourself
The live demo is the real product on sample data. Open it and click around: no form, no sales call, no waiting on a quote.
Live demo, right now
The real interface on sample data. No form, no call.
Price on the page
€29 / €49 / €99 per user, modular. Nothing to chase.
Month to month
Start today, cancel anytime, no setup fees.
Already on Bullhorn, Carerix, Otys or Vincere? See how switching works.
How it works
PolpoHire takes the operational weight off your shoulders: the screening, the scheduling, the follow-up, the feedback.
Applications come in
Through your branded career page or job boards.
AI screens and ranks
Every application evaluated against your requirements, instantly.
You review the shortlist
Top candidates with clear explanations of why they match.
Candidates get a real answer
Everyone receives professional feedback, selected or not.
Proof
PolpoHire is built and run by Reforge Recruitment & Consultancy. We place candidates on it every day, so every rough edge is one we hit first, and fix first.
FAQ
The things buyers ask before they start. If yours is not here, email support@polpohire.com.
No. The price is on this page, and the live demo is the real product on sample data. No form, no call, no waiting on a quote.
Core €29, Plus €49, and Complete €99 per user per month. You start with the ATS and CRM, then switch on modules as you need them. See full pricing.
With a €10 card verification to get going. No long commitment, and you can cancel anytime.
Yes. Connect your own model or endpoint and run your scoring on it, not ours. No black box, and no lock-in on the intelligence layer.
Your pipeline data stays yours, and production data is hosted in the European Union. How we handle data.
We wrote down the honest version: what we can import, what you can export, and what we have not solved yet. How switching works.
Recruitment agencies and solo recruiters first, and in-house or corporate hiring teams up to 200 people.
The whole desk in one place, built by recruiters who still run one. See it for yourself.